How to Register Ejari online
If you want to register a tenancy contract with Ejari online, you need to comply with the Ejari registration requirements set on this page.
Ejari Registration Requirements
The applicant is required to share his identity and contact details as well as upload some mandatory documents in the system. Each file should not exceed 3MB in size. Acceptable formats are jpg, gif, pdf, doc, tiff, jpeg.
SECTION 1.: DETAILS OF THE APPLICANT
This includes full name, phone number and email address. In case it’s the tenant applying for the Ejari certificate, email address and phone number will be entered in the Tenant’s section.
Applicants are required to edit, sign and upload an Undertaking statement of accurate tenancy contract details (view / download Undertaking Form). With this document applicants take responsibility for the accuracy of the documents and the information submitted during the registration process. Applicants can edit the Undertaking document either electronically with a computer or in hand writing. Signature must always be applied in hand writing. Along with the Undertaking statement, applicants are also asked to upload their Emirates ID.
How to fill the Undertaking form: click here for instructions.
SECTION 2.: DETAILS OF THE TENANT
This includes the tenant’s phone number and email address.
Please specify also the tenant type, ie. whether the tenant is an individual or a company. Based on this selection, the applicant is required to upload a different set of documents.
If tenant is an individual, please upload the Tenant’s passport, UAE Visa and Emirates ID. Tenant’s passport and UAE Visa are not required in case tenants are UAE or GCC nationals. The tenant’s Emirates ID is mandatory. If the tenant is a company (or other legal entity), please upload the company’s Trade License as well as the Emirates ID of the company manager.
Documents for individuals:
- Tenant’s Passport
It’s always required unless the tenant is a citizen of one of the GCC countries (UAE, Bahrain, Kuwait, Oman, Saudi Arabia). The passport must not be expired. In no circumstances we will be able to complete the Ejari registration with an expired passport. Please upload the passport page showing the photo and the details of the passport holder. If the expiry date is not visible on that page, please add also the page showing the passport expiry date or extension validity.
- Tenant’s UAE Visa
It’s always required unless the tenant is a citizen of one of the GCC countries (UAE, Bahrain, Kuwait, Oman, Saudi Arabia). Tenant must have a valid UAE Visa (a pink color sticker on passport). The visa permit should not be expired when applying for the Ejari registration of the rental contract. In no circumstances we will be able to complete the Ejari registration with an expired visa.
- Tenant’s Emirates ID
This document is always mandatory. This document must be valid, not forged, and not expired. If the tenant’s Emirates ID is expired, your application will be rejected and in no circumstances will you be able to register your tenancy contract.
Documents for companies:
- Trade License
The Trade License is a a license issued by any municipal authority in the UAE (JAFZA, Dubai Technology & Media Free Zone Authority, etc.) which gives the company permission to carry on the particular trade or business for which it is issued. Please make sure the Trade License is not expired when applying for Ejari registration.
- Emirates ID of the company manager
The company manager is an individual with or without shares in the company or hired by the company with power to sign and represent the company with other businesses and individuals. The Emirates ID should not be expired when applying for the Ejari registration.
SECTION 3.: THE TENANCY CONTRACT
Please specify the contract type, ie. whether it’s a new contract or a contract renewal.
The applicant is required to upload a copy of the tenancy contract (all pages).
- Tenancy Contract (Ejari Contract Form + Addendum)
In compliance with the latest RERA regulations, Dubai residents must now use the Ejari Contract Form as primary form of rental contract. This document is mandatory for contracts starting on 16-JUL-2017 or any later date. If an addendum was signed as integral part of the Ejari contract, please scan the Addendum along with the Ejari contract and upload both documents as a single PDF file. The Ejari contract (and Addendum) must be duly signed by both parties. Please make sure the Ejari Contract form is filled correctly in every part and your rental contract fulfills the following legal requirements: the document must be legible and clear; tenant and landlord’s names appear in the contract; the subject of the lease is a property in the Emirate of Dubai; the property or land is clearly identified by an address that includes for example a unit number, building name, street name, community name or a land plot number; the contract states a start date and an expiry date; the rental price is written and it is not null; the contract bears the amount paid as security deposit; the signatures of both tenant and landlord clearly appear at the bottom of the document; if either party is a company, a company stamp is placed next to the signature of the company representative. In case of renewals, please verify that the contract start date tallies with the previous contract end date (example: if the first contract end date is 13-Jan-2017, then the start date of the renewal contract would be 14-Jan-2017). RERA currently allows residents to register expired contracts too.
If the contract doesn’t mention the Security Deposit paid to the landlord or the Tenant’s PO Box, please enter these data in the respective web-form boxes.
SECTION 4.: SUPPORTING DOCUMENTS
The applicant is required to upload some other documents to support the registration of the rental contract. In particular, the applicant shall provide a proof of property ownership (Title Deeds), the evidence that the tenant lives in the premises (DEWA Bill for Ejari renewals or Final DEWA Bill for first registrations) and the Power of Attorney, if the rental contract was signed by a tenant’s or landlord’s representative.
- Title Deeds (or Affection Plan or Sales Agreement)
Please upload a copy of the Title Deeds of the rented property. If the Title Deeds document is not available (for example, because the property is newly built), please provide the Affection Plan issued by the Dubai Municipality. In compliance with RERA regulations, Ejari offices only accept Affection Plans issued by the Dubai Municipality. In the exceptional event that both Title Deeds and Affection Plan are not available, you will still be able to register your contract by providing the “Sales & Purchase Agreement” (SPA) with which your landlord acquired the ownership of the rented property. In this case, however, the applicant must provide some additional information, namely: the Plot Number and the Community Name at which the property is located. If such information is not found in the SPA, please ask the Developer of the building or the Dubai Land Department (DLD). Please mind that if the information is inaccurate, the registration process may delay or fail due to the impossibility to locate the property in the system.
- DEWA bill for Ejari renewals (or final DEWA bill for first registrations)
A DEWA bill is a mandatory requirement for Ejari renewals (see below for move-ins and first registrations). The DEWA bill is the invoice issued by DEWA, the Dubai Electricity & Water Authority, for electricity and water consumption. If you are renewing your Ejari contract, please send us a recent DEWA bill (2 months old at most). The DEWA bill must be issued in the name of the Tenant. In the exceptional case that DEWA bills are issued to and paid by the Landlord, please make sure your Tenancy Contract clearly states that DEWA charges are paid by the owner/landlord. In this case, the applicant must also submit a NOC document (No Objection Certificate) signed by the Landlord in which the Landlord certifies that he agrees to paying for DEWA consumption charges. Please view / download the DEWA NOC sample here. In case of First Registration instead, that is when registering a contract with Ejari for the first time, the applicant must upload a copy of the Final DEWA Bill issued to the previous tenant proving that the previous tenant’s DEWA account has been shut down (so that the new tenant can be setup his own DEWA account once the Ejari contract is available). This will suffice to register a new contract with Ejari.
- Power of Attorney (POA) (optional)
If the tenant or the landlord (or both) have asked one of their representatives in Dubai to sign the tenancy contract on their behalf, the applicant must also provide a copy of the Power of Attorney (POA) and a copy of the POA holder’s passport in compliance with local laws as well as RERA regulations. Please mind that a tenancy contract signed by a representative is invalid in absence of a valid POA. In this case, you will not be able to register the rental contract with Ejari.
SECTION 5.: ADDITIONAL INFORMATION
If you have special needs, please write your comments in the “Special instructions” box. Also, you can use the “Special instructions” box to submit some essential information which helps speeding up the registration process, in particular:
- Number of Bedrooms of the rented property;
- Security Deposit paid to the landlord;
- Tenant’s Phone Number;
- Tenant’s PO Box;
- DEWA Premise number.
If you have a discount coupon, you can enter the code in the coupon box and a discount will be automatically added to your order.
Check your documents before using the online service
In order to avoid delays, it’s a good habit to proofread the documents before submission and make sure they are 100% correct and accurate. Misspellings are rare but do happen indeed.
This is our check list to help you make sure you’re right on track:
- the Tenant name mentioned in the Lease Agreement is tallied with the name that appears on the DEWA bill and the tenant’s Emirates ID (or passport).
- Landlord name on the contract is tallied with landlord name on the Title Deeds;
- Lease start date, end date and annual rent amount are clearly displayed on the lease agreement;
- the tenancy contract must also clearly state the number of bedrooms of the rented property and security deposit;
- the lease agreement is signed by both parties, Landlord & Tenant;
- the lease agreement is stamped with the company stamp if one or both parties are a company;
- the lease agreement is not expired;
- the DEWA premise number “Prefix” on the DEWA bill is tallied with the Dubai Municipality plot number “Prefix”.
For example, in case the leased property is located in Karama, plot number will be shown as “318-XXXX” while DEWA premise number should look like”318XXXXXX”.
Great, that’s all! Now you’re ready to go!